Privacy Policy of Woodsford TradeBridge Ltd

Woodsford TradeBridge Limited and its subsidiaries (“TradeBridge”) of 8 Bloomsbury Street, London, WC1B 3SR are committed to ensuring that the personal information of all individuals that we deal with is protected and to operating in compliance with data protection laws. This privacy notice sets out the basis on which any personal information TradeBridge collects from or about you, or that you provide to TradeBridge, will be processed by TradeBridge. Please read the following privacy notice carefully to understand TradeBridge’s views and practices regarding your personal information and how TradeBridge will treat it.

Date this policy was last updated: 31^st of October 2024

1 - Owner and Data Controller

Woodsford TradeBridge Ltd

8 Bloomsbury Street,

London,

WC1B 3SR

Phone: +44 (0)20 7313 8070

TradeBridge is the controller and responsible for how your personal data is used and that this is compliant with data protection laws in the United Kingdom. We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below in section 12. About TradeBridge

TradeBridge is a private limited liability company incorporated in 2013 in the United Kingdom. TradeBridge is part of an international group of companies with subsidiaries located worldwide.

TradeBridge is a provider of business finance to businesses located in the UK and selected other countries. TradeBridge offers a number of business finance products principally revenue-based finance and payables finance. TradeBridge does not offer finance to consumers. For further information about the products TradeBridge offers, please see https://tradebridge.com/

2 - Types of Information Collected

TradeBridge generally collects personal information either directly from you (by communicating with you through email, phone or otherwise, or your use of our website(s)); from service providers (such as your instructed finance brokers, other experts and/or professionals); and/or other business contacts and third parties or sources (including publicly available sources, such as business/firm websites). We may also collect information about you if you work for one of our suppliers or partners.

The type/categories of personal information TradeBridge collects includes:

• Name, job title and organisation / employer
• Business contact information including email address and telephone number
• Demographic information such as business address, preferences and interests
• Other information relevant to the supply of TradeBridge products and services to you
• Preferences in relation to receiving marketing from us

For clients with whom we have a contractual relationship TradeBridge may collect the following information in addition to the above:

• Date of birth
• Residential addresses
• Copies of Identity documents (passports, drivers licences etc.)
• Financial information and transaction data

Among the personal information that our website (operating under the URL https://tradebridge.com ) may automatically collect, directly or through third parties are:

• Technical Data - includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access TradeBridge platforms. Usage data- includes information about how you use TradeBridge platforms, products and services.

Please refer to our cookie policy https://tradebridge.com/cookie-policy/ for complete details on the personal information collected by our website applications.

Anonymised data. TradeBridge also collects, uses and shares aggregated data such as statistical or demographic data for any purpose, which will be anonymised in collection or before use. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, TradeBridge may aggregate your usage data to calculate the percentage of users accessing a specific website feature.

3 - How TradeBridge Uses Information It Collects

TradeBridge receives or obtains and processes your personal information in order to operate as a business and deliver our products and services. Our core purposes for use include the following:

1: to enable it to provide business finance to customers, including to:

1. register you/your organisation as a new customer and manage its relationship with you;
2. carry out its obligations arising from any contracts between you and TradeBridge;
3. meet its statutory obligations (e.g. compliance with Anti Money Laundering regulations);
4. conduct credit risk assessment and credit management activities in order to offer or extend business finance facilities to you;
5. promote itself and/or products i.e. direct marketing (including providing you with information about products TradeBridge feels may interest you and/or products that are similar to those that you have previously enquired about);
6. improve its products; for operational, historical, statistical and research reasons; and
7. maintain its own internal operations, systems, accounts and records.

2:to enable it to receive goods and services from suppliers, including to:

1. register you/your organisation as a new supplier and manage its relationship with you;
2. carry out its obligations arising from any contracts between you and TradeBridge;
3. administer and manage receipt of your goods or services.

3: to operate its websites, social media and platforms, including to:

1. communicate with you via its platforms and social media channels;
2. monitor usage of its platforms and interactions with us; and
3. support, maintain and improve its platforms.

4 - Lawful Basis for Processing

TradeBridge is required to process your personal information under specific lawful bases. The lawful basis on which TradeBridge usually relies on to processes your personal information is:

1. Contract: the processing is necessary for a contract you have with TradeBridge, or because you have asked TradeBridge perform a credit assessment of your business prior to entering into a contract; and/or
2. Legitimate Interest: the processing is necessary for TradeBridge’s legitimate interests (these include: to enable TradeBridge to provide business finance; to promote itself and/or products (i.e. direct marketing); to improve its products; for operational, historical, statistical and research reasons; to operate its platforms and websites, to receive goods and services, and to maintain its own internal accounts and records).
3. Legal Requirement: we may be required to conduct know your client, anti-money laundering and other due diligence checks on you in order to meet regulatory requirements. We may also process your personal information as part of meeting our tax reporting and other legal requirements.

 

Please note: When you share your employees, or any other person’s data with TradeBridge, it is your responsibility to ensure you are permitted to share such personal data with it.

 

Marketing. TradeBridge strives to provide you with choices regarding certain personal information uses, particularly around marketing and advertising. You will be able to opt out of any marketing communications from us using the link in the email or otherwise letting us know using the contact details above.

5 - Disclosure of Your Personal Information

TradeBridge may share your personal information it processes with other organisations:

1. TradeBridge may share your personal information with any member of the TradeBridge group, which includes TradeBridge’s subsidiaries.
2. TradeBridge may share your personal information with third parties, in particular:
   1. Service providers who provide CRM, payment, IT, cloud hosting and system administration services (Microsoft, Salesforce, HubSpot).
   2. with customers and suppliers.
   3. Professional advisers including lawyers, bankers, auditors and who provide consultancy, banking, legal, insurance and accounting services.
   4. HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances.
   5. Third parties to whom TradeBridge may choose to sell, transfer or merge parts of its business or assets. Alternatively, TradeBridge may seek to acquire other businesses or merge with them. If a change happens to its business, then the new owners may use your personal data in the same way as set out in this privacy policy.

 

TradeBridge require all third parties to respect the security of your personal data and to treat it in accordance with the law. TradeBridge does not allow its third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with TradeBridge’s instructions.

6 - International transfers

It may also be necessary to transfer and process your personal information overseas within the TradeBridge group of companies. When this is needed, your personal information may be transferred to countries or territories around the world. It may also be processed by staff operating outside the United Kingdom who work for or on behalf of TradeBridge. The countries could include, Singapore, Australia, the United States and other countries outside the UK.

Whenever TradeBridge transfer your personal data out of the UK, it ensures a similar degree of protection is afforded to the information by ensuring at least one of the following safeguards is implemented:

1. TradeBridge will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the UK Government (this includes the European Economic Area at the date of this Policy).
2. Where TradeBridge may use specific contracts approved by the UK Government which give personal data the same protection it has in UK. The use of such contracts will also be accompanied by an appropriate risk assessment.

7 - Where TradeBridge Stores Your Personal Information and For How Long

All personal information collected or provided by you is stored securely in the UK or the EEA by cloud software providers whose data protection policies we have approved, principally Microsoft, Salesforce and HubSpot or on appropriately secured TradeBridge devices (laptops, mobile devices).

Some personal information may be securely stored in physical copy at the relevant TradeBridge offices in London, Sydney and Singapore, subject to the international transfer requirements detailed above.

The transmission of information via the internet is not completely secure. Although TradeBridge takes reasonable and proportionate steps to protect your personal information, TradeBridge cannot guarantee the security of your personal information transmitted using the internet; any transmission is at your own risk.

Subject to relevant applicable laws/regulation or industry standards applicable to the personal information TradeBridge retains, TradeBridge will not retain your personal information longer than necessary to achieve the purpose for which it was collected (currently the maximum retention period for customers is 7 years after the end of our contractual relationship). If TradeBridge becomes aware that your personal information becomes outdated, it will be updated or deleted.

8 - Your Data Protection Rights

Under data protection laws you have following rights:

• Right of Access - You have the right to ask us for copies of your personal information.
• Right To Rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Right to Erasure - You have the right to ask us to erase your personal information in certain circumstances.
• Right to Restriction of Processing - You have the right to ask us to restrict the processing of your information in certain circumstances.
• Right to Object to Processing - You have the right to object to the processing of your personal data in certain circumstances.
• Right to Data Portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

Please note. These rights are not absolute and are balanced against other people’s and TradeBridge’s rights and other legal requirements.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

If you would like to exercise any of your rights under data protection laws, please write to the Data Privacy Manager/Head of Risk at TradeBridge (full contact details are in section 10).

9 - Links to Other Websites

TradeBridge’s website may, from time to time, contain links to other websites of interest. If you follow a link to any of these websites, please note that these websites and/or companies have their own privacy notices/policies and that TradeBridge does not accept any responsibility or liability for these policies. Please check these policies before you submit any information to these websites and/or companies.

10 - Changes to TradeBridge’s Privacy Notice

TradeBridge may change this privacy notice from time to time by updating this page. When TradeBridge does so, changes in this privacy notice will be effective immediately. If you are a regular user of TradeBridge’s products, you should check this privacy notice on a regular basis and ensure that you are happy with any changes.

11 - Contact TradeBridge

If you wish to contact TradeBridge in relation to this privacy notice or have any related questions, please contact:

 

TradeBridge DP Co-ordinator

Address: 3rd Floor, 8 Bloomsbury Street, London, WC1B 3SR

Telephone: +44(0)20 7313 8070

Email: infosec@woodsfordtradebridge.com

 

Complaints: Further, if you have a complaint in relation to the way in which TradeBridge is collecting and/or processing your personal information, please contact us using the above details. You also have the right to lodge a complaint with the Information Commissioner’s Office, the UK supervisory authority for data protection issues (www.ico.org.uk).